Insurance

What are Special Events?

Special events are events that fall outside of regular hockey programming. Such as dryland training, fundraising activities, team events, and end of season gatherings.

Reminders:

• Teams must ensure that a Special Event Sanction Request Form is submitted to the BC Hockey Office at least 7 to 10 days prior to the start of the event in order for the request to have Hockey Canada Insurance Program coverage extended for the event.
• A separate Special Event Sanction Request Form is required for each different activity. However, if the same activity occurs multiple times such as dryland training, one (1) request can be submitted for all the dates on which that activity will occur.
• Please include a detailed description. Listing a generic description such as "dryland training" is insufficient and the form will be returned with a request to expand on the activities - note that this may cause a delay in processing. 

For activities with private or entrepreneurial instructors that are not registered as members of the team (e.g. dryland training, goaltender coaching, specialized skating training), an annual BC Hockey Associate Membership is required. Contact your local registrar to find out whether or not the instructor is a BC Hockey Associate Member. The Associate Membership Application form is located on the Applications Page of the BC Hockey website:

• Associate Members also require Respect in Sport certification and a Criminal Record Check for involvement in BC Hockey activities. Private instructors will not a be approved for participation until all requirements are met. 

What are Certificates of Insurance?

A Certificate of Insurance is a document that verifies a member’s coverage under the Hockey Canada Insurance Program. It serves as proof of insurance for individuals and organizations involved in Hockey Canada sanctioned events. The certificate outlines the types of coverage, policy limits, and the effective dates of the insurance.

In many cases, an Insurance Certificate is requested by those owning or operating a facility, hall, and arena for the event scheduled. Many municipalities request "Proof of Insurance Certificates" for the teams and or associations renting the ice or using the rooms in the facilities for meetings etc. This is to ensure that those using the facilities are covered under some type of insurance plan and the municipality is not the sole insurer for the use of the facilities and the events conducted in it.

What is a Hockey Canada Injury Report?

A Hockey Canada Injury Report is filled out whenever a member is injured during a sanctioned event, such as a game or practice. Regardless of the severity of the injury, a Hockey Canada Injury Report Form must be completed and submitted to injuryclaims@bchockey.net.

Important information regarding injury claims:

• All injury reports must be submitted to the BC Hockey Office within 90 days of the incident on a Hockey Canada Injury Report Form. If this form is not received within 90 days, the claim will not be processed.
  
• Forms must be completed in full and incomplete forms will not be processed. It is important to make sure the report is signed, and the insurance portion is completed in full.
  
  
• The second page physician's statement must be completed by a medical doctor. Physiotherapists cannot complete the form.
   
• Invoices and/or receipts can be submitted at a later date following the original report - payment on the claim may be affected if the claim is received after the above mentioned 90-day period. Receipts and invoices can be submitted up to 52 weeks after the date of the injury.
  
  
• Hockey Canada is a secondary insurer. If a participant has extended benefits or other insurance, request for payment must be filed with the extended benefits or other insurance prior to any reimbursement being made from Hockey Canada. Any explanation of benefits from the participant's extended benefits or other insurance should be forwarded to the BC Hockey office along with the invoices and receipts. 
  
  
• If the family does not have extended benefits or other insurance coverage and the participant is a resident of Canada with provincial coverage, then coverage is in place for services such as ambulance transportation, prescriptions, crutches, collars, and physiotherapy treatments after the provincial medical coverage has been exhausted.
  
  
• Out of country players must purchase separate primary medical insurance for participation in Canada in order for the Hockey Canada Insurance Program to be in effect. 
  
  
• As with other insurance carriers, the Hockey Canada Insurance Program has coverage limits. For further information regarding coverage limits, please refer to the Safety Requires Teamwork and Safety For All booklet. 

If you have any questions or require assistance completing the Hockey Canada Injury Report Form, please contact the BC Hockey office at injuryclaims@bchockey.net.

The following guidelines are in place for on-ice helpers; the chart (link below) is provided to assist in ensuring all on-ice helpers are compliant with policies and expectations of the insurance program:

• Any on-ice helpers must be a current registered member of BC Hockey / Hockey Canada. If the individual is not currently registered through a BC Hockey Member or as an Associate Member, the Hockey Canada Registry (HCR) needs to be updated to include this person on the roster as a “volunteer” with the team(s).

• Any helper, 16 years and older must take Respect in Sport. Additionally, the helper must be under the direct        supervision of the certified team officials. Concussion Awareness Training Tool is not mandatory for on-ice helpers.

• Non-members offering coaching or other on-ice help for a fee are not volunteers, and therefore, must become a BC Hockey Associate Member prior to participation. Any person working in this capacity should not be rostered with a Minor Hockey Association (MHA).

• MHAs are not to create “Volunteer” teams within the HCR for volunteers or executive members who do not participate in on-ice activities with the registered participants.

• Application form for Criminal Record Check can be obtained HERE.

• Please contact your District for any specific rules for On-Ice Helpers in your area.